Notes for the Spring 2017 U8 Coaches and Team Managers Meeting

Last Update: March 16, 2017

Our Coaches/Managers meeting will be Thursday, March 16, 7:30pm-8:30pm at ECCL, Building A, 4727 San Pablo Avenue, Emeryville.    Building A is near the playground that’s adjacent to the soccer field on the 53rd Street side of the campus.    I’m not sure which gate will be open, probably the one along the 47th street side of the campus.  All coaches and team managers are welcome.  Each team should have someone there.  If you can’t make it,let me know if you have any questions after reading these notes.

  • Quick Spring Summary
    • All spring games are on Saturdays at Raimondi Park in Oakland
    • First games of the season: Saturday, April 1
    • Last games of the season: Saturday June 3
    • No games Memorial Day weekend or Easter weekend.
    • No practices in the spring.   Use Recreational Academy sessions in place of practices.  Fridays 4:30-5:30, Alameda Point, starting May 31, more details below.
    • No equipment budget for the spring, use your fall equipment.
    • Spring rosters can have more than 12 players.
    • The schedule is ready.
    • Same game format and rules as in the fall U8 season.
    • You’ll want all the same volunteers as in the fall: team manager, uniform coordinator, pca contact, etc.
    • The home team wears blue jerseys, away team wears white.
    • Boys Red flight has odd number so one team each week has a bye.
  • List of things to do:
    • Delegate.  As much as possible, the coach should just handle the  games.   The team manager and other volunteers should handle everything else.   Coaches should not try to do everything.
    • Enter game schedule into your teamsnap account.
    • Contact all of your families.   Confirm teamsnap account has all the right contact information for your families..  Make sure they know how to use teamsnap.
    • Get a Uniform Coordinator volunteer to submit a Uniform Order Form for any players who need a uniform.
    • Enlist parents for other volunteer positions: see our web site for information the positions.
    • Get medical release forms for any new players.  You need to have the medical release forms at each game.
    • Ask for whatever help you need!   My job is to answer your questions.  Don’t hesitate to ask as many as you need.
  • Contact Information
    • Karl Haas, U8comm@eastbayunitedsoccer.org.   I’m the East Bay United U8 Commissioner and am your first contact for issues or questions, especially administrative issues.  I am also the U8 Match Secretary for the spring 2017 season.   The Match Secretary handles flighting and game scheduling.
    • Mark Grody is the East Bay United Associate Director in charge of our U8 programs, among other things.
    • Mike Woitalla is a very experienced club coach and Executive Editor of Soccer America Magazine.  He will provide coaching guidance and advice to our U8 coaches.
  • Web sites
    • The East Bay United Soccer Club web site is www.eastbayunitedsoccer.org.    We will try to put all information that you need on that site.   Give us feedback on what you’d like to see there.   The web site includes a calendar with date, time, and location for key events.
    • The U8 information on that web site is under Programs > U6-U8 Soccer > U8 Rec.
    • The Sportability web site (www.sportability.com) has team contact information (coach, manager, assistant coaches) and game schedules.    You can get to the sportability schedules through our web site: eastbayunitedsoccer.org > Programs > U6-U8 Soccer > U8 Rec  >  Teams & Schedules or here
    • www.teamsnap.com is the recommended site for communicating with your team.   Each team gets a free teamsnap account.
  • East Bay United Philosophy
    • Our club focuses on developing our players and coaches.
    • Winning is not the goal.   The goal is making sure each player has fun, is safe, and develops as a soccer player.   Players, coaches, and parents should be having fun.
    • In U8, every player must play at least half the game.
    • The coaching focus in U8 is on developing the individual skills of players.
    • To develop the skills of our coaches we have coaching clinics, coaches available to answer questions and give advice, and online coaching information.    For any of our coaching events, assistant coaches and team managers are welcome, not just head coaches.
  • U8 Game Rules
  • Rosters
    • In the spring, U8 rosters can have more than 12 players.  Many players participate in other activities in the spring (ex. other sports).    A larger rosters helps ensure you’ll have enough players at games.
    • For liability/insurance reasons, don’t let unregistered players participate in your games or practices.
  • Teamsnap accounts
    • All teams in our club get a teamsnap account, at no additional charge.
    • Have all of your parents update their contact information in teamsnap.
    • Your team manager should enter your game and practice schedule information into teamsnap.   Players can then mark their availability so you know who to expect.
    • You can send emails through teamsnap to all of your families.   You can set it up to send email reminders of games and practices.
    • You can have families sign up to provide snacks for the games.
  • Medical Forms
    • You must have a roster and medical contact sheet for each player at every practice and game.   The medical forms will be given out at the Coaches/Managers meeting.
    • If you don’t get them at the meeting, contact our registrar at registrar@eastbayunitedsoccer.org.
  • Coach/Manager Contact Information
    • Check that your contact information is correct in sportability.   Other coaches may need to contact you to reschedule or cancel a game.   Also, if your email address isn’t correct in sportability, you won’t receive coaching announcements.
    •  If you need to update sportability contact information, send an email to Karl Haas (karl.haas@yahoo.com) and I’ll update it.
    • To see the contact information for a team you’re playing, click on the game in the sportability schedule, then click on the team’s name in the “Team Pages” column.
  • Team name
    • If you want to change your team name, send me an email.
  • Store for Uniforms and Club-provided Equipment
    • Soccer Post, 2203 South Shore Center, Alameda (510) 523-5700, soccerpostnorcal@aol.com
  • Ordering Uniforms
    • All EBU teams use the blue/white reversible East Bay United U6/U8 recreational uniforms.
    • You should have received the Uniform Order Form in the email with your roster.  The order form is also online at eastbayunitedsoccer.org > U6-U8 Soccer > Uniforms > Uniform Order Form
    • If a player has a uniform that fits, either from U8 last year or U6, she/he doesn’t need to get a new uniform.   U6 and U8 uniforms are the same.
    • Get a parent on your team to volunteer as Uniform Coordinator.   The Uniform Coordinator will:
      • Find out which players on the team need uniform parts (socks, shorts, jersey) and what sizes they want
      • Fill out the Uniform Order Form and email it to Soccer Post (address is on the form).   Soccer Post will send an email when the order is ready for pick up.
      • Collect payments from the team families, pick up and pay for the uniforms at Soccer Post (address is on the form), and distribute the uniforms to the team.
      • Note: the order form asks for shirt numbers.   The shirt numbers are not important for U8.  It’s ok if multiple players on the team have the same number.    You don’t need to collect existing numbers from any players who already have uniforms.
      • If a player doesn’t have a uniform in time for the first game, she/hee can still play.   Just use a pinney, etc.
      • FOR THE SPRING, if a player doesn’t want to purchase a uniform, it’s ok to wear a pinney or matching t-shirt.   Our club uses different uniforms for U10, so a player moving to U10 in the fall may not want to buy a U8 uniform just for the spring season.
  • Player Equipment
    • Players are required to wear shin guards at all games and practices.
    • Cleats are not required.   For some kids, turf shoes may be better.  Sneakers are ok.  No baseball cleats or other metal/sharp cleats are allowed.
    • It is a good idea to remind parents to check that players’ cleats still fit.   At this age players grow a lot between seasons.
    • No jewelry of any kind is allowed.   Game monitors should check for earrings, bracelets, necklaces, watches, etc.
  • Team Equipment
    • We don’t give teams new equipment for the spring season.   Use your fall equipment.   We will give balls to new teams (teams which didn’t exist in the fall season).
    • We don’t give teams an equipment budget in the spring.
  • Flights
    • Teams are split into flights based on age, experience, and skill level.   Teams only play games against other teams in their flight.
    • We usually have 3 flights:
      • Red: 2nd year teams/2nd graders/more skilled younger teams
      • White: mixed-age teams or medium skill
      • Blue: Reserved for 1st-grade teams.
    • Before the season coaches submit flight requests to the Match Secretary (Karl Haas)
    • For the spring season, we make the entire schedule at the start of the season.   We don’t re-flight the teams after the first 3 weeks.
    • We don’t keep track of U8 game results.
  • Schedule
    • The schedule will be available on our web site by the Coaches meeting date.   eastbayunitedsoccer.org > Programs > U6-U8 Soccer > U8 Rec Program > Teams & Schedules (here )
    • The first games are on Saturday, April 1.
    • The last games are on Saturday, June 3.
    • No games Memorial Day weekend or Easter Weekend.
    • All games will be on Saturdays at Raimondi Park in Oakland.   Raimondi is on 18th Street between Campbell Street and Wood Street.
    • Your team manager should enter your schedule into your Teamsnap Account.
    • Make sure your families know how to view the schedule.
    • Raimondi is a turf field, so games can be played in the rain.
    • Start times range from 9:00am to 3:45 pm.
    • Start times are 1 hour and 15 minutes apart, which should leave enough time to stay on schedule.
    • It is very important to finish games on time, even if you start late or don’t manage the game time well.   If you’re behind schedule, make half-time breaks shorter.   Note: we use running time during the game.  Don’t stop the clock during the game.
    • The game monitor is responsible for managing the game time.
    • If there is an odd number of teams in a flight, one team will have a bye each week.  That team will have a reserved field that they can use for a scrimmage.  In the schedule, if the same team is listed as the Home and Away team, that team has a bye, but can use the field at the scheduled timeslot.
  • Field Numbering
    • The schedule will include field numbers (ex. Raimondi 7&8).   There is a picture of the field layout including the field numbers on our web site: eastbayunitedsoccer.org > Resources > Fields > Field Locations > Raimondi-U6-U8-10Fields
  • Schedule Requests (for the game schedule, not practices)
    • Coaches or managers submit any game schedule requests to the Match Secretary (Karl Haas).
    • The top priority is for anyone coaching multiple teams.   If you’re coaching multiple teams, you won’t have your other team’s schedule yet.   The way we avoid conflicts is for you to give requests to the Match Secretaries of both leagues.   For example, you could ask the U8 Match Secretary to schedule your games in the morning and ask the other Match Secretary to give you afternoon games.
    • Other reasonable requests are things like coach work commitments or events that will involve many players on the team (ex. school functions).   General preference requests (ex. “I like morning games”) probably won’t get accommodated.
  • Changing the game schedule
    • Once the schedule is published,  if you want to reschedule a game, contact me and I’ll let you know what timeslots are open. Then contact you opponent.   If they’re ok with the change,send me a note with everyone’s agreement to the change.   I’ll update the schedule.   All involved teams must then communicate the change to their families.
  • Cancelling games
    • Try very hard not to cancel games.   Even if you only have a few players, talk to your opponent and see if you can mix players.
    • If you need to cancel, let the other team know using the contact information in sportability.
  • Rainout Notices
    • Raimondi is a turf field so you can play in the rain.
    • If it’s raining, confirm with you opponent that they are going to show up.
    • Never play if there’s any lightning.
  • Practices
    • There are no fields reserved for practices in the spring season.   Instead of practices, teams can use our Recreational Soccer Academy sessions.
  • Recreational Soccer Academy
    • The Recreational Soccer Academy sessions are group training for both players and coaches.   You don’t need your whole team there to attend.   Bring as many players as are interested.     A team adult must be at the sessions.   At the sessions, our Bay Oaks coaches will teach a practice session, then work with the rec coaches to run that session with the U8 players.
    • 4:30-5:30 at Fridays at Alameda Point (Lexington Street, Alameda).
    • First session March 31.  Last session May 19.   No session on April 14 (Good Friday).
    • Register here (no charge): http://www.sportability.com/spx/Leagues/League.asp?LgID=24838
  • Sportsmanship
    • There will be some games where the teams aren’t evenly matched, either in skill or physical ability.
    • Make adjustments to keep the game fun for everyone.   For example, if your team is up by a lot, you can put some restrictions on your players (must make some number of passes before shooting, must do a certain dribbling move before shooting, etc.).   Or, the team that’s behind could add a player.
    • Don’t focus on winning.
    • Your reaction and your parents’ reactions will impact how much your players worry about winning or losing.
  • PCA (Positive Coaching Alliance)
    • Our club is very committed to PCA principles.
    • See the PCA link at www.positivecoach.org for more information.
    • At least one parent from each family must have attended a PCA session at some point.  If they attended PCA for another sport or different season, that meets the requirement.
    • Make sure any new parents are familiar with PCA and know the requirement.
    • Coaches and parents can attend any PCA session.  It doesn’t have to be the one sponsored by East Bay United.
  • Coaching Resources
    • Some sample lesson plans are available on our web site: eastbayunitedsoccer.org > Resources > Coaches  > Coaching Resources > EBU_U6_U8_Examples_of_a_Seasonal_Training_Plan or U6 U8 Examples of a Seasonal Training Plan
    • Mike Woitalla is available to answer questions, give guidance, come to your practice, etc.
    • Mark Grody directs our U8 program and can answer any questions you have on coaching and player development.
    • EBU Rec coaches are welcome at the Bay Oaks coaching clinics.   Check the Club Calendar on the club web site for the clinic schedule.