Notes for Fall U8 Coaches and Team Managers

Last Update: Aug 26, 2018

This document will be updated it as we finalize details of the season.

  • List of Key Dates
    • First games of the season:  Saturday, September 8
    • Last games of the season, Saturday, November 10
    • Coaches/Managers Meeting:  August 22, 6:30 pm -7:30 pm, Bushrod Park
    • Pre-season Coaching Clinic: Wednesday, Sept 5, 6-7 pm, Bushrod Park
    • Ball delivery, expected week of August 27.
    • Coaches PCA workshop: Double-Goal Coach: Coaching for Winning & Life Lessons, NOT SCHEDULE YET
    • Parents PCA workshop: Second-Goal Parent, NOT SCHEDULED YET
    • Photo Day #1, Saturday October 13, Bushrod Park.
    • Photo Day #2, Saturday October 20, Alameda Point
  • Things to do
    • NOTE: As much as possible, the coach should just handle the practices and games.   The team manager and other volunteers should handle everything else.   Coaches should not try to do everything.
    • Coach and Manager: Contact all your families.  Meet with your team.
    • Coach or Manager: Submit practice day/time/field request
    • Coach: attend pre-season coaching clinic
    • Attend PCA (Positive Coaching Alliance) session  if you haven’t done it.
    • Players: submit a Uniform Order Form (details below)
    • Manager: confirm teamsnap account has all the right contact information for your families.  Enter practice and game schedule information in teamsnap.
    • Manager: enlist parents for other volunteer positions: see our web site for information the positions.
    • Coach (and Manager if interested): attend our Coaches and Managers meeting.  Get balls and medical release forms.
    • Coach: get equipment using budget at Soccer Post (see below)
    • Ask for whatever help you need!   My job is to answer your questions.  Don’t hesitate to ask as many as you need.
  • Contact Information
    • Karl Haas, U8comm@eastbayunitedsoccer.org.   I’m the East Bay United U8 Commissioner and am your contact for administrative issues.  I also make the game schedule.   I don’t handle the practice scheduling.
    • Drew Williams (coachdrew6@gmail.com) and Mark Grody (markgrody@earthlink.net) are the coaching leaders for our U8, U6, and Soccer School programs.   They are your contacts for all soccer and coaching questions.
  • Web sites
    • The East Bay United Soccer Club web site is www.eastbayunitedsoccer.org.    We will try to put all information that you need on that site.   Give us feedback on what you’d like to see there.
    • The U8 information on that web site is under Programs > EBU Juniors > U8 Soccer League
    • www.teamsnap.com is the site for communicating with your team including the schedule of games and practices..   Each team gets a free teamsnap account.
    • We’re not using sportability anymore.
  • East Bay United Philosophy
    • Our club focuses on developing our players and coaches.
    • Winning is not the goal.   The goal is making sure each player has fun, is safe, and develops as a soccer player.   Players, coaches, and parents should be having fun.
    • In U8, every player must play at least half the game.
    • The coaching focus in U8 is on developing the individual skills of players (ex. dribbling, not passing).
    • To develop the skills of our coaches we have coaching clinics, coaches available to answer questions and give advice, and online coaching information.    For any of our coaching events, assistant coaches and team managers are welcome, not just head coaches.
  • U8 Game Rules
    • The game rules for U8 are online at eastbayunitedsoccer.or > EBU Juniors > U8 Soccer League > U8 Game Rules and Game Monitor Role  or here
    • That page also describes how a U8 game works.
  • Teamsnap accounts
    • You should have a teamsnap account with your team roster. If you don’t have this, contact our registrar at registrar@eastbayunitedsoccer.org.
    • From you teamsnap account, invite all of your players to join the teamsnap group.   Follow up with anyone who doesn’t join.   Make sure you get a response from everyone confirming they know that you’ll use teamsnap for communication.  Don’t assume all of your families use email frequently, call them if you don’t get a response to emails.
    • Once they join the teamsnap page, they should confirm or update their contact information (phone number, email address, set up text messaging if they want).
    • Manager:  enter your game and practice schedule information into teamsnap.
    • Teamsnap will let you: send emails to the team, track which players are available for practices or games so you can plan accordingly, send texts for last-minute information like rainouts, set up a snack schedule, show location of games and practices.
  • Rosters
    • U8 rosters are strictly limited to 12 players.  With more players, players wouldn’t get enough playing time during the game.  We don’t make exceptions to this policy.
    • For liability/insurance reasons, don’t let unregistered players participate in your games or practices.
  • Medical Forms
    • You must have a roster and medical contact sheet for each player at every practice and game.   The medical forms will be given out at the Coaches/Managers meeting.
    • If you don’t get them at the meeting, contact our registrar at registrar@eastbayunitedsoccer.org.
  • Team name
    • It’s easy to change your team name.  If you want to do this, send me an email.
  • Store for Uniforms and Club-provided Equipment
    • Soccer Post, 2203 South Shore Center, Alameda (510) 523-5700, soccerpostnorcal@aol.com
  • Ordering Uniforms
    • All teams use the blue/white reversible East Bay United U6/U8 recreational uniforms.
    • Players should have received instructions for ordering uniforms in the email with your roster.  The order form is also online at eastbayunitedsoccer.org > EBU Juniors > U8 Soccer League > How Do I get a Uniform or  Uniform Order Form
    • If a player has a uniform that fits, either from U8 last year or U6, she/he doesn’t need to get a new uniform.   U6 and U8 uniforms are the same.
    • Teams no longer need a Uniform Coordinator.    Players order uniforms individually.
    • If a player doesn’t have a uniform in time for the first game, she/he can still play.   Just use a pinney, etc.
  • Player Equipment
    • Players are required to wear shin guards at all games and practices.
    • Cleats are not required.   For some kids, turf shoes may be better.  Sneakers are ok.  No baseball cleats or other metal/sharp cleats are allowed.
    • It is a good idea to remind parents to check that players’ cleats still fit.   At this age players grow a lot between seasons.
    • No jewelry of any kind is allowed.   Game monitors should check for earrings, bracelets, necklaces, watches, etc.
  • Team Equipment
    • We will give each team ten size 3 balls.  We’ll send a note when they are available.
    • Each team gets $75 equipment allowance to use at Soccer Post.   The order form is online at eastbayunitedsoccer.org > Programs > Recreational > Equipment Order Form
    • Email the order form to Soccer Post.   They will reply when your order is ready for pickup.   Soccer Post will record your purchase and bill us, so you don’t need to pay for anything, assuming that you stay within the $75 allowance.   In addition to the items on the order form, you can use your $75 to purchase any other coach-related items that Soccer Post has IN STOCK.  You must do this in one visit.  Soccer Post won’t keep a running tab of what each team has spent over multiple visits.   “Coach-related items” means you can’t buy things like personal apparel, cleats, referee equipment, gum, etc.    For items not on the order form, please do NOT ask Soccer Post to order items, pick from what’s in stock.
  • Flights
    • Teams are split into flights based on age, experience, and skill level.   Teams only play games against other teams in their flight.
    • We usually have 3 flights:
      • Red: 2nd year teams/2nd graders/more skilled younger teams
      • White: mixed-age teams or medium skill
      • Blue: Reserved for 1st-grade teams.
    • Coaches submit flight requests to the Match Secretary (Karl Haas)
    • NOT REFLIGHTING  THIS SEASON, THE SCHEDULE FOR THE WHOLE SEASON IS AVAILABLE NOW.  We make the initial flights, schedule the first 3 weeks of games, then move teams between flights if necessary.   After the first 3 games, coaches can request to move flights.   When requesting a move, include the results of your first 3 games (who’d you play and how competitive was the game).  Send the flight move requests to Karl Haas.
  • Schedule
    • The game schedule is available here: http://www.eastbayunitedsoccer.org/programs/u6-u8-soccer/u8-rec-program/teams-schedules/
    • All games will be on Saturdays at Bushrod Park in Oakland.  Bushrod Park is between Shattuck Avenue and Racine Street, between 61st Street and 59th Street.
    • THE HOME TEAM WEARS BLUE
    • Your team manager should enter your schedule into your Teamsnap Account.
    • Make sure your families know how to view the schedule.
    • Bushrod has grass fields, so games are subject to rainout.   Rained out games are not rescheduled.
    • Start times range from 9:30am to 3:45 pm.
    • Start times are 1 hour and 15 minutes apart, which should leave enough time to stay on schedule.
    • It is very important to finish games on time, even if you start late or don’t manage the game time well.   If you’re behind schedule, make half-time breaks shorter.   Note: we use running time during the game.  Don’t stop the clock during the game.
    • The game monitor is responsible for managing the game time.
    • If there is an odd number of teams in a flight, one team will have a bye each week.  That team will have a reserved field that they can use for a scrimmage.  In the schedule, if the same team is listed as the Home and Away team, that team has a bye, but can use the field at the scheduled timeslot.
  • Field Numbering
    • The schedule will include field numbers (ex. Bushrod 7&8).   There is a picture of the field layout including the field numbers on our web site: eastbayunitedsoccer.org > Resources > Fields > Field Locations > Bushrod
  • Schedule Requests (for the game schedule, not practices)
    • Coaches or managers submit any game schedule requests to the Match Secretary (Karl Haas).
    • The top priority is for anyone coaching multiple teams.   If you’re coaching multiple teams, you won’t have your other team’s schedule yet.   The way we avoid conflicts is for you to give requests to the Match Secretaries of both leagues.   For example, you could ask the U8 Match Secretary to schedule your games in the morning and ask the other Match Secretary to give you afternoon games.
    • Other reasonable requests are things like coach work commitments or events that will involve many players on the team (ex. school functions).   General preference requests (ex. “I like morning games”) won’t get accommodated.
  • Changing the game schedule
    • We do have open fields this fall, so you may be able to change game times if you want.
    • If you want to reschedule a game, you must contact your opponent and work out a change, then send me a note with everyone’s agreement to the change.   I’ll update the schedule.   All involved teams must then communicate the change to their families.  I can tell you what times are available.
  • Cancelling games
    • Try very hard not to cancel games.   Even if you only have a few players, talk to your opponent and see if you can mix players.   If you and the other team just have 3 players each, those kids can still play a game of 3v3.
    • If you need to cancel, let the other team know.
  • Rainout Notices
    • NOTE: Rainout decisions for Bushrod will be made by Mark Grody.   Ignore other emails you get from East Bay United or Jack London Soccer League saying “all grass fields are closed due to rain”.   Wait for Mark’s decision.
    • Even if there is no rainout notice, use your judgement and do not play if the field is wet enough that you’ll damage the field by playing on it.
    • Never play if there’s any lightning.
  • Practices
    • You will have one practice per week on a weekday.
    • Request practice day, time, and location using the form on our web site: eastbayunitedsoccer.org > Our Club > Resources > Fields > Field Request >  Practice Field Request
    • Our field director will send out a note when the practice schedule is ready and the fields are available.   We need to wait until we get our field permits.
  • Recreational Soccer Academy
    • We don’t run the Recreational Soccer Academy sessions in the fall.  We hold those during the spring season because teams don’t get reserved practice fields in the spring.
  • Sportsmanship
    • There will be some games where the teams aren’t evenly matched, either in skill or physical ability.
    • Make adjustments to keep the game fun for everyone.   For example, if your team is up by a lot, you can put some restrictions on your players (must make some number of passes before shooting, must do a certain dribbling move before shooting, etc.).   Or, the team that’s behind could add a player.
    • Don’t focus on winning.
    • Your reaction and your parents’ reactions will impact how much your players worry about winning or losing.
  • PCA (Positive Coaching Alliance)
    • Our club is very committed to PCA principles.
    • See the PCA link at www.positivecoach.org for more information.
    • At least one parent/guardian from each family must have attended a PCA session at some point.  If they attended PCA for another sport or different season, that meets the requirement.
    • Make sure any new parents are familiar with PCA and know the requirement.
    • Coaches and parents can attend any PCA session.  It doesn’t have to be the one sponsored by East Bay United.
    • See top of document for the date/time/location of Coaches PCA session.
    • There is no charge.
  • Coaching Resources
    • We will have an optional pre-season coaching clinic.  Date/time/location at top of this document.  Our Bay Oaks trainers will show how to run a U8 practice, demonstrate games and skills that are appropriate for U8 players, and answer questions.
    • Some sample lesson plans are available on our web site: eastbayunitedsoccer.org > Our Club > Resources > Coaches  > Coaching Resources > EBU_U6_U8_Examples_of_a_Seasonal_Training_Plan or here
    • EBU Rec coaches are welcome at the Bay Oaks coaching clinics.   Check the Club Calendar on the club web site for dates, times, and locations.
    • Drew and Mark (see contact info above) can come to your practice to observe, mentor, or assist you.  They can also answer any coaching-related question you have.